(Revised August 2003)

Article I: MEETING OF MEMBERS

Section 1.1 Regular Meetings

The President shall call meetings of the Association of University Real Estate Officials (hereinafter “Association”) annually, or more frequently as the President deems appropriate, and such meetings shall be termed Regular Meetings.

Section 1.2 Special Meetings

Meetings may be called upon the written request of at least one-third of the Voting Members of the Association, and such meetings shall be termed Special Meetings.

Section 1.3 Time and Place

Meetings shall be held at the time and place specified by notice given in accord with these By-laws.

Section 1.4 Notice of Meetings

Notice of the time, place and purpose or purposes of all meetings of Members shall be given to all Members by first-class mail or by electronic media at least one month in advance of any such meetings.

Section 1.5 Voting

Each Voting Member shall designate one representative to cast the Voting Member’s vote in person at any meeting of Members.

Section 1.6 Quorum

At any meeting of the Association, the number equal to one-third of the Voting Members of the Association of record as of the date of the meeting shall constitute a quorum.

Article II: OFFICERS

Section 2.1 Election

At each Regular Meeting, the Association shall elect from the representatives of its Voting Membership a President, a Senior Vice President, a Vice President for Programs, a Secretary, and a Treasurer, to take office at the close of the meeting. Each such officer shall hold office until the close of the next Regular Meeting of the Association following such elections and until a successor shall be elected.

Section 2.2 President

The President shall be the principal officer of the Association and, subject to the control of the Membership, shall be charged with the administration of the Association. The President shall report to the Membership on the affairs of the Association and shall perform other such duties as may be assigned by the Membership. The President shall preside at all meetings of Members of the Association. The President may appoint officers to fill vacancies until the next meeting of the membership.

Section 2.3 Senior Vice President

The Senior Vice President shall be responsible for the events for the annual conference and logistics for the Regular Meetings. In the absence of the President, the Senior Vice President shall perform the duties of the President.
Section 2.4 Vice President for Programs.
The Vice President for Programs shall be responsible for the coordination, development and scheduling of the programs at the annual conference and other functions sponsored by the Association.

Section 2.5 Secretary

The Secretary or another Executive Committee member shall give all required notices of meetings of Members. The Secretary shall attend, act as secretary at, and keep the records of all meetings of Members, and those committees of Members designated by the President. In the event the Secretary is unable to attend a meeting of members or a committee of Members designated by the President, the President will appoint a Member of the Executive Committee to perform the duties of Secretary at that meeting.

Section 2.6 Treasurer

The Treasurer shall have the care and custody of all funds and evidence of title or of interest belonging to the Association and shall deposit these funds and evidence of title or of interest in such banks, trust companies, or depositories as the membership shall designate. The Treasurer shall enter or cause to be entered, in suitable books of account to be kept for that purpose, full and accurate accounts of all moneys received and paid out on account of the Association. The Treasurer shall exhibit the books and accounts to any members of the Association upon application at the Treasurer's place of business during business hours. The Treasurer shall submit a report of the accounts and financial condition of the Association and of its expenditures at each meeting of the Association. The Treasurer shall perform all acts incident to the position of Treasurer and such other duties as may be assigned by the Membership or the President.

Section 2.7 Past President

The immediate past president shall be part of the Executive Committee of Officers of the Association.

Section 2.8 Executive Committee

The officers of the Association shall together constitute the Executive Committee.

Section 2.9 Member at Large

The officers of the Association may designate one Member at Large to serve with them on the Executive Committee.

Section 2.10 Removal of Officers

All officers shall hold office at the pleasure of the Membership and may be removed by the Membership from office at any time by a simple majority vote at a meeting called for that purpose.

Article III: DUES

The dues for each Voting Member and each Associate Member shall be determined by a simple majority vote at a Regular Meeting of the Membership and payable on July 1 of each year.

Article IV: FISCAL YEAR

The fiscal year of the Association shall be from July 1 through June 30 of each year.

Article V: AMENDMENT

These By-laws may be amended or repealed at any Regular Meeting of the Membership, provided that written notice of the proposed action shall be sent by first-class mail or by electronic media to each Member at least one month prior to the date of the meeting at which such action is to be taken.